PARTICIPANT TALK RULES AND PROCESSES
Guidelines for Participant Talks and Voting
- Round 1 will be hosted in GatherTown. Final Round will be hosted in Zoom.
- Each talk is 10 minutes with an additional two minutes for questions.
- The 10 minutes is strict, please do not go over time.
- Participants will be split into groups of roughly 8 people for Round 1.
- In order to qualify as a voter, each participant must watch all the talks in their assigned group in full (applies regardless if a participant is presenting or not).
- Each participant needs to identify, in their opinion, the best 3 talks of the group. Score the best talk 3 points, second best 2 points and third best 1 point.
- Do NOT give your own talk any points. Any votes ranking speaker’s own talk will be discounted.
- The best talk in each group (highest number of points) will proceed to the final.
- In the case of a tie, the talk that received points from more group members will be preferred (eg a talk receiving 1 point three times will be preferred over a talk that receives 3 points one time).
- If a tie cannot be broken, the talks that are tied first will proceed to the final.
- In the first round, every participant in this event is encouraged to contribute to the rankings.
- The final talks will be ranked in the same way. In this round, every attendee is encouraged to contribute to the rankings.
- Slight deviations to the above may be made at the discretion of the Director. Any decision made by the Director is final.
Guidelines for Ranking Presentations
- Talks should not go overtime. This is a very important skill to learn as at most conferences do not tolerate talks that go overtime.
- Talks should be engaging. There are many aspects to this: slide design, structure of presentation, pitched at the right level, delivery, eye contact etc.
- Please also consider the impact and/or innovation of the research/work.
Guidelines and Tips for Presenting
- Many people suggest 1 slide per minute. For a 10 minute talk then we would suggest roughly 10 slides. More than 15 slides would be too many.
- Make sure you have practiced how to share your slides and check if any animations work correctly (note animations are not essential).
- Remember that there will be participants outside your direct discipline watching your talk. Thus it is important to ensure that your talk can be understood by a general data science audience, and to avoid overly technical details.
Please note talks will NOT be recorded.